CEDAR CREEK CIVIC ASSOCIATION BY-LAWS (Revised September 30, 2013, November 30, 2015, May 29, 2018) Article I. MEMBERSHIP Section 1. Questions relating to the eligibility of households for membership in the Association shall be resolved by the Board of Directors. Article II. DUES Section 1. The fiscal year shall be from January 1st through December 31st.Section 2. Annual dues shall be payable January 1st through April 1st, with the original request to be included with the announcement of the Annual Meeting. Article III. GOVERNANCE ​ Section 1. Duties of Officers A. The President shall: Be the chief executive officer of the Association and be chairperson of the Board of Directors; Be the official spokesperson for the Association; Preside at all the meetings of the Board of Directors and any called meetings of the Association or the Annual Business Meeting; Be responsible for the general operation of the Association including a statement of goals for the year, which shall be furnished to the Board of Directors during the first month of the Presidents term; Be responsible for overseeing the distribution of a newsletter to all residents at least 9 months of each Presidential year to insure that residents are kept currently apprised of matters described in the Constitution, Article II, Purposes; and Be responsible for overseeing the content of the Association web-site. B. The Vice President shall: Assist the President in carrying out the duties of the President; Assume the office of President in the year following his/her service as Vice President; Assume the duties of the President on a temporary basis when the President is temporarily unavailable and has been requested to do so by the President or when the Board of Directors determines the President is unable to perform the duties of the office; and Assume the office of President in the event of resignation or death of the President, in which case the Vice President shall serve as President until election of new officers at the next annual meeting of the Association. C. The Secretary shall: Maintain the past and current records of the Association in an orderly manner; Conduct the correspondence of the Association, issue notices of and take minutes of all meetings of the Association and the Board of Directors; Update archival records of the Association, which are located in the University of Georgia Libraries, Special Collections; and Have such other duties as assigned by the President of the Board of Directors. D. The Treasurer shall: Maintain an accurate list of members in good standing; Be responsible for the collection, deposit and disbursement of funds of the Association in accordance with the directions of the Board of Directors and consistent with sound financial practice; File and maintain the Association’s annual non-profit corporation registration with the Georgia Secretary of State’s office; Annually file both Federal and State of Georgia tax returns; Present a comprehensive financial report for the preceding fiscal year at the Annual Meeting and interim reports at regular meetings during the year to the Board of Directors; Disburse funds only by check securing the counter-signature of the President or Vice President if so directed by the Board of Directors; Work with the Board of Directors to prepare a budget for the upcoming Association year and submit it to the Board of Directors for approval. Submit the books of the Association for audit at the request of the Board of Directors. Section 2. Board of Directors The officers and 6 members elected at the annual meeting of the Association, plus the immediate past President, shall constitute the Board of Directors. All members of the Board of Directors shall be members in good standing of the Association. The President shall be chairman of the Board of Directors and shall provide administrative leadership. The Board of Directors shall have authority to establish operating policies of the Association consistent with the Constitution and By-laws, establish dues and fees, control expenditures, and establish liaison with governmental and civic agencies as appropriate to further the purposes of the Association. Unless otherwise provided in these By-laws, a majority of the Board of Directors shall constitute a quorum and action of the Board of Directors shall be by a majority vote of the members present at a meeting at which a quorum is present. Vacancies on the Board of Directors during the year shall be filled for the balance of the term by appointment by the President, with advice from and approval by the Board of Directors. Board members who are unable to attend board meetings on a regular basis may be replaced at the discretion of the President after approval by a majority of the Board of Directors. Article IV. STANDING AND AD HOC COMMITTEES Section 1. The Association shall have the following standing committees: A. Traffic and Transportation Committee shall be responsible for: Evaluating motor vehicle, bicycle, pedestrian and jogging hazards (which would include speeding); Evaluating public transportation (bus routes); Monitoring activities of the Athens Clarke County Airport Commission and activities of Ben Epps Airport with due regard for the concerns of Cedar Creek subdivision residents for safety and noise pollution; Developing and presenting to the Board of Directors overall short and/or long range goals of a Cedar Creek Traffic and Transportation Safety Program; and Submitting timely reports for inclusion in the Association newsletter. B. Landscape and Beautification Committee shall be responsible for: Developing long and short range plans for landscape beautification of the Cedar Creek subdivision for approval by the Board of Directors; Maintaining the entrances and islands of the Cedar Creek Subdivision and coordinating plans and activities with appropriate government officials, neighborhood volunteers, and contractors; and Submitting timely reports for inclusion in the Association newsletter. C. Community and Government Affairs shall be responsible for: Monitoring meetings of the Athens Clarke County Commission, the Athens Clarke County Planning Commission, and the Neighborhood Notification Initiation (NNI) for the Cedar Creek subdivision to follow issues related to land use (but not limited to zoning), and other matters of interest to Cedar Creek residents; Submitting timely reports for inclusion in the Association newsletter. D. Neighborhood Watch shall be responsible for: Keeping open communication with block captains and residents about current crime trends in the Cedar Creek subdivision and crime prevention techniques; Encouraging residents to call the police if any suspicious activity is witnessed in the neighborhood; Acting as neighborhood liaison with residents and ACCPD personnel; Obtaining and compiling up-to-date crime reports from various media resources regarding suspicious and criminal activity in the Cedar Creek subdivision and disseminating that information to residents in a timely manner; and Submitting timely reports for inclusion in the Association newsletter. E. Membership Development and Services Committee shall be responsible for: Encouraging membership and advising the Board of Directors on issues of membership development; Welcoming new residents and acquainting them with the community; Overseeing the preparation of a neighborhood directory in years in which a directory is published; and Submitting timely reports for inclusion in the Association newsletter. F. Social Activities Committee shall be responsible for: Developing social programs for the Association that foster a sense of community within the Cedar Creek Subdivision; and Submitting timely reports for inclusion in the Association newsletter. Section 2. The Chair of each standing committee shall be a member of the Board of Directors and shall be responsible for staffing such committees from among the membership of the Association and for establishing a committee program for the year. Section 3. The Chair and members of ad hoc committees shall be appointed by the President from time to time to address issues not anticipated by the established standing committees. The Chair and members of ad hoc committees need not be members of the Board of Directors. Article V. SPECIAL COMMITTEES Section 1. The Nominating Committee shall be appointed by the President, with recommendations and approval from the Board, at least three months prior to the Annual Meeting and shall consist of three members from the general membership excluding members of the Board of Directors. The President shall designate one member of the committee to serve as chairperson. The committee shall serve until completion of elections at the Annual Meeting. Article VI. ELECTIONS Section 1. The election of the Officers and Board Members at the Annual Meeting shall be conducted by the chairman of the Nominating Committee. Section 2. Following the presentation of the recommended slate of candidates, nominations from the floor will be accepted, provided such nominees have given prior consent to be nominated. In the event no nominations from the floor are submitted, the election may be conducted by voice vote or show of hands; otherwise, the use of paper ballots will be required. Section 3. The officers and members of the Board shall be elected as follows: A. The President shall be elected for one year, after which the person so elected will serve for one year on the Board as immediate past President. B. The Vice President shall be elected to a one-year term, after which the person so elected will be presented to the membership at the Annual Meeting as President. C. The Secretary and Treasurer shall be elected for two-year terms. D. Six members of the Board of Directors shall be elected to serve one-year terms and are eligible to serve again. Article VII. MEETINGS Section 1. The Annual Meeting of the Association normally shall be held during the final week of January at a suitable facility convenient to the members. The President is empowered to designate an alternate date if circumstances warrant such action. Section 2. A special meeting of the general membership may be called by the President whenever such action is deemed necessary or whenever requested by a majority of the Board of Directors. Section 3. Written notice of the time, place, and a general agenda of the annual and special meetings of the membership must be distributed to all member households at least two weeks prior to the meeting. Notice published in the Newsletter is acceptable. Section 4. The quorum at any meeting of the general membership shall consist of at least 25 members in good standing. Action on all matters presented at the meeting at which a quorum is established shall be by majority vote, except that action on amendments to the Constitution shall require a two-thirds majority vote. Article VIII. PARLIAMENTARY PROCEDURES Section 1. All meetings of the Association and the Board of Directors shall be conducted in accordance with generally accepted parliamentary procedures. The President shall have discretion in conducting all meetings and may consult "Roberts Rules of Order Newly Revised” if it is necessary. Article IX. AMENDMENTS Section 1. These By-laws may be amended by a two- thirds majority vote of the Board of Directors at any meeting of the board at which at least eight members are present, provided notice of the proposed amendment has been distributed to all board members at least two weeks prior to the meeting. ARTICLE X. ELECTRONIC MEETINGS Section 1. At the discretion of the President or by vote of the majority of the Board of Directors, regular and special meetings of the Board of Directors of the Association may be held by videoconference or teleconference or such other technology that allows all persons participating to hear and, if applicable, to see each other at the same time. Notice of the intended use of the electronic meeting format shall be given to all Board members at least 24 hours prior to the commencement of the meeting. Notice may be given in person, by facsimile, by electronic mail or by depositing a copy of the notice in the U.S. Mail, postage prepaid, in envelopes addressed to each board member at their respective addresses. Section 2. At the discretion of the chairperson of any standing, ad hoc or special committee, regular and special meetings of said committees may be held by videoconference or teleconference or such other technology that allows all persons participating to hear and, if applicable, to see each other at the same time. Notice of the intended use of the electronic meeting format shall be given to all committee members at least 24 hours prior to the commencement of the meeting. Notice may be given in person, by facsimile, by electronic mail or by depositing a copy of the notice in the U.S. Mail, postage prepaid, in envelopes addressed to each board member at their respective addresses. Section 3. Any Board member or committee member may participate by electronic technology in a regular or special meeting of the Board of Directors or committee, respectively, as long as all persons participating can hear and, if applicable, can see each other at the same time.